Broadcast Message: Elections

On Behalf of the Southern Trace Homeowners’ Association, Inc.’s Board of Directors, the following message (edited to include links) was sent out from The CMA Management Team to Homeowners and Residents via email. If you are not receiving Broadcast Messages, please contact CMA by emailing

To All Southern Trace Owners:

Please be on the lookout for your 2018 ballot.  You will receive a broadcast notice email message and one in the US mail soon.

As you are all aware, we are now being managed by CMA Communities.  They so far have been a great asset for our subdivision.  It has been a chore to get everything changed over and running smoothly, but we are nearly there.  Key card access is almost ready and will be available to all homeowners in good standing with the HOA.

Beginning soon, CMA will be doing drive-through inspections. Please take the time to review the covenants and rules for Southern Trace to be sure you won’t be unpleasantly surprised by a violation letter.

If you do not have a copy of the covenants and rules, they can be found here or you can contact the HOA and we will be sure you have a copy.

Any questions, please email the HOA Board at or CMA at


Broadcast Message: CMA Acquisition

On Behalf of the Southern Trace Homeowners’ Association, Inc.’s Board of Directors, the following message was sent out from The CMA Management Team to Homeowners and Residents:

We are pleased to announce that Community Management Associates, Inc. has acquired Boothby Realty, Inc.  Family owned and operated, Community Management Associates began in 1989 with 7 Associations in and around Atlanta, GA.  Today CMA manages more than 830 Associations located throughtout Georgia, Tennessee and South Carolina with branch office in Nashville and Augusta.  We are pleased to now have a home in Alabama!
If you want to learn more about CMA, please visit us online here.  We also invite you to register for your account on our online account management portal.
If you are experiencing an after-hours common area property emergency that cannot wait until the next business day, please call 800-522-6314 and follow the prompts to be connected to our answering service.  An experienced Property Manager is always on-call and will be glad to assist.
On behalf of the entire CMA team, we thank you for your patience as we work through this transition.  Should you have any questions or concerns, please feel free to contact your Association Manager, Darlene Windom, at or her assistant, Wendy Cale, at

CMA Acquisition of Boothby

Today you should have received a letter from CMA, notifying homeowners of their acquisition of Boothby. It is important that you read it carefully and register on their website. All of the information you need to register was included in your letter. If you have any questions, please contact CMA directly at (205) 879-9500. The HOA Board does not have your registration information.

Please note the following:

1. Although you should be able to register on CMA’s website right now, many homeowners will not be able to access their account. Give it some time, as the information is being imported from one database to another. Questions regarding technical difficulties should be reported directly to CMA, as the HOA Board does not run the CMA Communities website. However, we will keep you updated with any information we receive on the matter.

2. The second page of the letter states, “If you live in a Homeowner Association, and typically pay your annual dues in January, you will receive a statement later this month or early January.” In the past, we have been unable to send out statements and have, therefore, used coupon books. It appears that CMA’s policy regarding statements may be different than Boothby’s. We will update you all with clarifying information ASAP. For now, please continue to refer to the information that went out on December 21, which details the Special Assessment, HOA Dues, and due dates.



Broadcast Message: Special Assessment and HOA Fees

The following Broadcast Message went out to all Southern Trace residents on 12/21.

To all Homeowners of Southern Trace,

This is to notify you that the third $100.00 installment of our three-year special assessment will come due on January 1, 2018 and will be considered delinquent after January 31, 2018. There is no option to split this payment.

The special assessment was imposed to help with improvements and critical repairs to common areas as described:

  • Pool Fence
  • Key card Access
  • HVAC at clubhouse
  • Retention Pond cleanup

We have replaced both our pool fence and the HVAC at the clubhouse. The clubhouse has been completely painted inside and out with a new floor laid upstairs. Key card access is in the works and should be up and running around the first of 2018. We have some electrical issues around the pond and parkway that we will be looking into. We are also working closely with the Management Company and Kessler to resolve the final few issues surrounding our homeowner control. The retention pond cleanup issue is part of the discussions. Finally, we are slowly trying to build a reserve fund for our HOA to aid in future needs.

The HOA fees for 2018 will remain at $450. This amount is due on January 1, 2018. If a homeowner wishes to do so, they can split the payments into two parts.  In that case, $225 will be due on January 1 and the second $225 will be due on July 1. Each of these payments will be considered delinquent if not received within the month they are due. Every homeowner in Southern Trace should receive a coupon book for HOA dues, and this letter will serve as notice of the special assessment. You will not receive any further statements, including mid-year, should you choose to make your payment in installments. Please be aware that late charges will be assessed on all delinquent accounts. Any account not current is will be turned over to our collection attorney. Collecting all monies due to our HOA is a major focus of our board and management team.

In summary, this is what is due from each homeowner. Please note, there are two possible scenarios for payment. You choose:

Scenario 1 – Pay all HOA Fees in Full

Due Date:  January 1, 2018
Item:  Special Assessment
Amount:  $100.00

Due Date:  January 1, 2018
Item:  Annual HOA Dues
Amount:  $450.00


Scenario 2 – Pay all HOA Fees in Installments

Due Date:  January 1, 2018
Item:  Special Assessment
Amount:  $100.00

Due Date:  January 1, 2018
Item:  First 1/2 of HOA Dues
Amount:  $225.00

Due Date:  July 1, 2018
Item:  Second 1/2 of HOA Dues
Amount:  $225.00
In an effort to communicate as efficiently as possible, we have included a demographics sheet in this mailing.  Please fill it out and return it as soon as possible. The information to email, mail, or fax the completed form will be at the bottom of the sheet.

Cindey Huckabee, President
Southern Trace Homeowners Association