A Message About our Management Company

The Board is aware of some problems with Boothby and we have been discussing options at Board Meetings for the past several months. We were excited to announce at the Town Hall Meeting that Boothby has been bought out by a larger company and, based on meetings with the new owners, we have hope and confidence in many improvements!

Remember, Board Meetings are always open to all homeowners and it’s a great way to keep up with what’s going on “behind the scenes.” YOU are the HOA. Meetings are typically held on the second Monday of every month at 6pm in the Clubhouse. Dates are always posted on the Home Page of our website.

And as always, please contact us at with any issues!


Broadcast Message

To all Residents of Southern Trace:
Please review all Covenants and Restrictions in regards to living in Southern Trace. If you do not have a copy, you may find one on Boothby Realty’s website.
We have had several homeowners express concerns over the shape of many homes here.  While we want Southern Trace to be a fun, safe, and desirable place to live, it is also our responsibility as a Board to ensure that Covenants are adhered to. The Covenants are put in place not only to maintain all of our land value, but also to provide common courtesy and respect to our neighbors. When simple upkeep is not followed, it has a negative impact on all of us.
In light of the complaints, we would like to address a few current and ongoing issues.
  • Yards are to be kept mowed, edged, weeded and clutter free. This includes flower gardens. You may not leave your grass clippings on the sidewalks or in the gutters.
  • Street parking is not allowed. This includes the sidewalks. It is never okay to block neighbors’ driveways and/or mailboxes. Overflow parking is currently allowed at the Clubhouse as long as a note with the homeowner name and phone number is displayed in the window, and as long as there is not an event taking place at the Clubhouse.
  • No trailers or storage vehicles are allowed to be parked in yards or on the road. Only approved storage buildings are allowed in back yards.
  • Front doors and garage doors must be kept in good shape. If they require repainting, you may repaint in the original color without ARC approval. If you change the color, you must have ARC approval.
  • No signs are allowed to be placed in yards or common areas. Exceptions are as follows:
    • You may have a for sale sign in your own yard advertising your property. For sale signs are not allowed on common areas.
    • Temporary signs are allowed. This includes Open House signs at the front of the neighborhood, Yard Sale with directions signs and other temporary signs on a case by case basis.All temporary signs are to be removed within 24 hours of the event end.
Residents not in compliance will be receiving notices and a deadline to get in compliance. If those deadlines are not met, the HOA has the authority and will hire an outside agency to cut lawns and repair flowerbeds, all charges assessed to homeowner. If it is a vehicle not in compliance it will be towed and all fees/charges assessed to homeowner.  Also any accounts not paid in full (including late charges and fines) in a timely manner will be turned over to our attorney and a lien and or lawsuit filed.
The members of our board are homeowners just like every other resident here and this is OUR neighborhood and association. If you are aware of issues that need to be addressed please send emails to and or to We will do our best to investigate and solve any problems that arise.

Best Regards,

The Southern Trace HOA Board of Directors
Board Meeting Minutes

Board Meeting Minutes (Draft) – 7/17/17

Please note: These minutes have not yet been board-approved. They are a Draft.

I. Call to order                                                                       

  • President Cindey Huckabee called the meeting to order at 6:01 PM.
  • In attendance – President Cindey Huckabee, Vice President Kristia Rumbley, Secretary Kenneth Byrd, Treasurer Burke Wren, Board Member Ray Evans, Beautification Committee Chair Kaye Rickard. Stan and Judy Johnston were present.

II. Meeting Minutes Approval                                                     

  • Ray Evans made a Motion to approve the June Board Meeting Minutes. Kenneth Byrd seconded the Motion. Motion was carried by unanimous vote.

III. Homeowner Input                                                              

  • Only two homeowners were present and they discussed getting the neighborhood library started.

IV. President’s Report (Cindey Huckabee)                                                              

  • A water line busted by the pool. The board will petition Leeds water to forgive the water bill that was leaking.
  • Signs at the front of the neighborhood were discussed.
  • Discussed Boothby matters
  • Embassy will start building on Johnny’s Cove and has begun building on Woodmere again.

V. Treasurer’s Report (Burke Wren)                                                              

  • As of July 17, 2017, Southern Trace has a monthly operating income of $8,166.65 and Operating Expenses of $6,056.66

VI. Manager’s Report (Elbert Boothby /Darlene Windom)                                            

  • Boothby was not present.

VII. Committee Reports                                                              

  • Clubhouse Committee
    • No issues to report with the clubhouse.
  • Beautification Committee (Kaye Rickard)
    • Replacing the big green tree at Johnny’s Cove.
  • Pool Committee (Cindey Huckabee)
    • Changing tables have been ordered.
    • Charter has been out to consult about cable at the clubhouse for the new keycard access.
  • Social media (Kristia Rumbley)
    • Nothing to report

VIII. Update on Prior Business                                                     


IX. New Business                                                              

X. Adjourn        

  • Meeting adjourned at 7:00 PM.
  • Executive session began at 7:02 PM
  • Executive session adjourned at 7:33 PM