Broadcast Message: Holiday Closing

You should have received the following email yesterday from CMA. If you did not receive it, please call them at (205) 879-9500.

Dear Homeowners & Residents,

Please be advised that the CMA Management office will be closing early tomorrow, Tuesday, July 3rd, at 2:00 p.m. and will be closed the following day, July 4th, in observance of Independence Day!  Our office will reopen for business on Thursday, July 5th, at 9:00 a.m.

If you have an emergency while our office is closed, please call 205-879-9500 and you will be prompted to our afterhours on-call service where you will be able to speak to a CMA staff member.  For all other calls or emails, we will respond on Thursday morning.

Enjoy your holiday!

The CMA Management Team


Broadcast Message: CMA Letters Mailed Earlier This Month

You should have received the following email yesterday from CMA. If you did not receive it, please call them at (205) 879-9500.

Dear Homeowners,

Please accept our apology for the incorrect billing statements that have been received by some of you.

The confusion occurred when the initial reminder notification for the second part of your annual assessment was mailed to all homeowners; including those that had already paid in full for the year and did not owe a balance for 2018.

Because these homeowners paid in advance, by mid-June when these letters were mailed, their account ledgers reflected credit balances.  Unfortunately, many homeowners received a bill regardless of the fact that they had a credit balance.

To attempt to clear up the confusion, another letter was generated but it also caused some confusion.

If you have paid the remainder of your 2018 assessments in advance, please disregard any billing correspondence from our office until December 2018, when your 2019 Annual assessment will be billed.

If you have questions concerning your homeowner account, please contact your Association Manager, Darlene Windom, at 205-517-8363, or email her at:  We apologize for any inconvenience.

Sincerely yours,

The CMA Management Team


Broadcast Message: Access Cards

You should have received the following email yesterday from CMA. If you did not receive it, please call them at (205) 879-9500.

Dear Homeowners,

Please be advised that if you have already applied for an access card to the pool and/or gym using the Association’s HOA email address, cards will be available for pickup tomorrow morning, Saturday, June 2nd.  Someone from the Board of Directors will be in the pool area from 9:00 a.m. until 12 noon handing out the access devices.

Please remember that all requests for the cards must be made through the HOA’s email address.  That address is:

Thank you.

Sincerely yours,

The CMA Management Team
On Behalf of the Southern Trace Homeowners’ Associations’ Board of Directors

Board Meeting Minutes

Board Meeting Minutes (Draft) – 5/21/18

Please note: These minutes have not yet been board-approved. They are a Draft.

I. Call to order

  • President Cindey Huckabee called the meeting to order at 6:01 pm.
  • In attendance – President Cindey Huckabee, Vice President Kristia Rumbley, Board Member Burke Wren, Beth Strickland, Beautification Committee Chairman Kaye Rickard, Social / Welcome Beverly Strickland. Darlene Windom of CMA. No homeowner present.                                                    

II. Meeting Minutes Approval                                                     

  • Burke made a motion to approve the March Board Meeting Minutes. Beth seconded the Motion. Motion was carried by unanimous vote.

III. Homeowner Input        

  • n/a

IV. President’s Report (Cindey Huckabee)        

  • Fence down and looks good.
  • Curbs are being repaired still. Dickie to look into an update on how things are progressing.
  • Pool serviced three times a week during open season. Need homeowners to help with testing, open and close.
  • Everyone help pitch in this summer if possible on pool.
  • Speed bump research for Parkway and Drive. Burke to look into / research. Would like to know city’s response for speed bump for neighbors.
  • Could we consider bringing speed sign?
  • Working on collections and should be now with collection attorney.                                    

V. Treasurer’s Report (Burke Wren)        

  • Reviewed balance sheet posted 4/30/18.
  • Need to consider using an accrual base budget vs cash base budget.

VI. Manager’s Report (Darlene Windom)        

  • Violations now being processed with new system.
  • Collections with attorney.

VII. Committee Reports                                                              

  • Beautification Committee (Kaye Rickard)
    • Cindey to get trash can to help pick up trash / dog poop around pond area.
    • Consider pump for waterfall $250.00. Could we get timer to maintain pond?

VIII. Update on Prior Business                                                     

  • Clean up behind Johnny’s Cove. Will get quote to get work to clear.
  • Landscaping up front good.
  • Pool set to open this weekend.
  • Cameras installed.

IX. New Business                 

  • Homeowner would like POD for moving purposes. Will send information on location and time frame.
  • Clubhouse / pool rules consider review of pool rules and rental of clubhouse and pool. Darlene to email us other rules from other communities for review.
  • Looking to get food / drinks for opening weekend of the pool.
  • Look at removable speed bumps.
  • 2019 budget – research to include amounts for work that volunteers have been doing in the past (fence maintenance, pool deck, etc). Will need true projections.
    • Budget will need done by October. Will send a copy of proposed budget via broadcast prior to meeting.                                        

X. Adjourn        

  • Meeting adjourned at 7:15 pm.